Walla Walla University Contract & Agreement Policy
Policy Statement
Certain limits are placed on the authority of individuals by the Board of Trustees to conduct transactions with external parties on behalf of Walla Walla University, within approved budget parameters. These transactions obligate the University to receive or spend funds, provide or receive services, and/or otherwise commit its resources, liability, indemnification or insurance. Individuals may not enter into these transactions unless they have the appropriate Board authority to do so. Any employee who commits the University to a purchase, sale, lease or other arrangement without proper authorization may be personally liable for the transaction.
To ensure proper approval of all contracts, agreements, and leases, please follow the steps below:
- Complete the In-House Approval Form
- Access and print the In-House Approval Form.
- Fill out required fields: Contract name, submitter’s name, phone extension, department, and any other relevant information.
- Scan the completed form.
- Submit for Approval
- Attach the scanned In-House Approval Form and the contract.
- Email both documents to Risk & Safety at risk.safety.management@wallawalla.edu.
- In the email, include the names of the Department Chair and VP who need to sign the form and contract.
- Risk & Safety Processing
- Risk & Safety will process the contract for signatures via AdobeSign.
- Once signed, a copy of the final contract will be emailed back to the submitter.
A University contract, agreement or lease is a legal agreement signed by both the contracting party and the University which sets forth the terms and conditions agreed between them. In addition to contracts, agreements or leases involving the purchase or supply of goods or services, other examples may involve the maintenance of capital equipment or affiliation with another organization. Contracts, agreements or leases can also involve, but are not limited to, the following: licensing arrangements, property leases, research, articulation or exchange agreements involving transfer of credits, contracts involving special services such as event-related arrangements or agreements with speakers being brought to the University, commitments involving entertainers including individuals, groups of performers and/or musicians and agreements involving consultants or other independent contractors. In general, contracts written by a second party are written on that organization's behalf, not the University's.
The following contracts/agreements may not go through the standard contract approval process.
Applications for permits, WWU Contractor Terms & Conditions under $100,000, and Professional Service contracts are processed and approved by the Director of Facility Services.
Employment contracts are reviewed and approved by the Director of Human Resources, and/or Academic Administration.
Authorized Signers
- President
- Vice President for Academic Administration
- Vice President for Financial Administration
- Vice President for Student Life
- Vice President for University Relations and Advancement
- Associate Vice President for Academic Administration
- Associate Vice President for Alumni and Advancement Services
- Associate Vice President for Financial Administration
- Associate Vice President for Graduate Studies
- Associate Vice President for Marketing and Enrollment Services
- Assistant Vice President for Student Life